You're the project coordinator for a CS senior capstone team developing a mobile app for campus mental health resources. Your team includes: Sam (iOS developer), Maya (backend/API specialist), Jordan (UI/UX designer), and Casey (data analyst). It's week 8 of your 16-week project, and you've been struggling with unclear meeting outcomes and missed deadlines.
Previous Meeting Pattern:
Your team has been meeting weekly with informal discussions that often go off-topic. Last week's 90-minute meeting covered testing strategies, user feedback integration, deployment timeline, and personal stress about upcoming presentations, but no one took notes. This week, team members have different recollections of what was decided and who was supposed to do what.
For this week's critical integration meeting where you need to finalize API endpoints, coordinate UI components, and plan user testing, which agenda structure would be most effective?

Question

You're the project coordinator for a CS senior capstone team developing a mobile app for campus mental health resources. Your team includes: Sam (iOS developer), Maya (backend/API specialist), Jordan (UI/UX designer), and Casey (data analyst). It's week 8 of your 16-week project, and you've been struggling with unclear meeting outcomes and missed deadlines. 
 Previous Meeting Pattern: 
Your team has been meeting weekly with informal discussions that often go off-topic. Last week's 90-minute meeting covered testing strategies, user feedback integration, deployment timeline, and personal stress about upcoming presentations, but no one took notes. This week, team members have different recollections of what was decided and who was supposed to do what. 
 For this week's critical integration meeting where you need to finalize API endpoints, coordinate UI components, and plan user testing, which agenda structure would be most effective?

Answer

Decision-focused agenda: 
 
 Decision needed: Final API endpoint specifications 
 Decision needed: UI component integration approach 
 Decision needed: User testing timeline and methodology 
 Action items and accountability assignment

Answer

Hybrid structured agenda: 
 
 Check-in: Progress updates (10 min) 
 Decision: API endpoint finalization (20 min) 
 Collaboration: UI integration planning (20 min) 
 Planning: User testing strategy (15 min) 
 Wrap-up: Action items and next meeting (5 min)

Answer

Problem-solving agenda: 
 
 Problem: API-UI integration challenges 
 Problem: User testing logistics 
 Problem: Timeline pressures 
 Solutions brainstorming and implementation planning

Answer

Time-based agenda: 
 
 10:00-10:15 API endpoints discussion 
 10:15-10:30 UI components review 
 10:30-10:45 User testing planning 
 10:45-11:00 Next steps

Crowdly

You're the project coordinator for a CS senior capstone team developing a mobil...

Want instant access to all verified answers on learning.monash.edu?