Respect des fonds is an archival principle stating that records created, accumulated, and/or maintained and used by an individual or corporate body should not be kept in their original order.

Respecting the office of the origin of the records by maintaining the order that the records were kept in the office where they originated from

The order in which documents were recreated, rearranged, and maintained by the office of origin

The fundamental archival principle that no subset of a creator's archival records should be attached to the whole or separated from the records of other creators

Records management unit

Storage

Filling room

Archives

Authentic

Static

Unique

Authority

To the book with records that are no longer needed.

A copy or reproduction of an original document, to the extent that script and/or typography resources allow.

The process of determining the value of records and thus their disposition based on their current administrative, legal, and fiscal use; their evidential and informational (historical) value; their arrangement and condition; their intrinsic value; and their relationship to other records.

The time for which records should be kept in offices before being transferred to archive care or destroyed/deleted.

Arrangement

Publications

Reference service

Record series

Retrieval

Retention

Creation

Disposal

Literal file

Vertical file

Appraising records to decide which records need to be destroyed and which need to be transferred to an archive.

Authorising the disposal of records of both public and private organisations.

Developing and implementing classification and filing systems for maintaining organisational records.

Disposing of records, whereby the actions regarding the time periods for the preservation or destruction of records are stipulated.

Examine the records in relation to the accompanying documentation to ensure that the paperwork refers to these materials and that all items are included.

Conduct a preliminary listing of the archives to ensure minimal control before arranging and describing them

Put the archives in a safe temporary storage location.

Do not fill out the accessions form or register the new additions