Duplicate

Photocopy

Recurring

Single copy

Records should be created, organised and maintained according to the office of origin

Inadequate file classification, the absence of a classification system, or the use of multiple classification systems in the same registry

Changes should be made to the records because they reflect how the records were created and used, providing context and meaning.

Departments within organisations must recreate, maintain, and discard records in the absence of logical and well-structured records management procedures.

Records classification systems allow an office to gain control over all of its records, including what records exist and where they are kept.

Records classification within an organisation is based on a basic principle of records management known as levels of arrangement.

Classification and filing make an organisation’s records to be systematic and categorised

Records and information are not organised using classification and filing systems as that can make the retrieval process ineffectual

Eliminate duplication

Identify vital records

Loss of important operating information

Secure storage for confidential and classified records

A restriction on the usage of a collection of documents or single items that include information of a given type or in a defined format

Records that are frequently needed by the unit that created them for the conduct of official activity.

Inactive records that have been relocated from current office files to a less expensive and less accessible storage location.

The process of inventorying, analysing, and developing a records retention and disposition schedule which contains series descriptions, retention periods, and disposition instruction.

A control mechanism for records other than correspondence files (other records), including a description, disposal instructions, and retention periods.

Organisation's records should be classified into levels

A strategy for identifying and categorising records by topic to provide an orderly and accurate method of filing and retrieving them.

The assistance provided by archives staff in assisting researchers in using an archive's holdings.

Retention

Life cycle

Respect des fond

Record survey

Filing system

Organisational management

Users

Records manager

Archivist