A record is trustworthy when it is complete, accurate, verifiable, and its structure, content, and context are evident.

A record is trustworthy when it is stored electronically only.

A record is trustworthy if it contains large amounts of information.

A record is trustworthy if it is frequently accessed by users.

To reduce the cost of record storage

To limit public access to government information

 To support government business needs, ensure democratic accountability, and protect citizens’ rights

To replace paper records completely

Paper‑based records require no management rules

Classification and filing systems are only relevant to electronic records.

Corporate rules for managing electronic records have developed more slowly than those for paper‑based records.

Electronic records are fully governed by well‑established corporate rules

They can store significantly larger volumes of information than traditional paper records

They limit the amount of information that can be stored.

They require more physical storage space than paper records

They eliminate the need for records management policies.

Complexity

Redundancy

Fragmentation

 Efficiency

Increased accessibility without risks

Improved physical storage conditions

Security and privacy concerns

Technology has eliminated the need for human involvement in records management

Technology has shifted records management responsibility to records professionals only

Technology has distributed records management responsibilities among various stakeholders, not only records professionals.

Technology has made records management the sole responsibility of IT staff.

A database standard applied only to electronic systems

A South African national standard aligned with the international ISO 15489 methodology for managing information, documents, and records

An organisational policy for managing electronic records

A preservation strategy developed by archivists only

Information technology specialists

Records managers and archivists

System administrators

Records creators only

It guarantees permanent usability of electronic records

It ensures long‑term accessibility of hardware and software

It causes hardware and software used to access records to become obsolete within a short period

It eliminates the need for digital preservation strategies