Authority 

Authenticity 

Static 

Uniqueness

Values of records

Formats of records

 Functions of records

Characteristics of records

Authentic

Authority 

Static 

Unique 

Technological obsolescence

Records appraisal

Data migration

 System integration

They are unstable and prone to technological obsolescence and degradation.

They are easy to access and use over long periods.

They are more durable than paper‑based records.

They do not require any preservation strategies

True

False

False unless the records are temporary

True only for non‑vital electronic records

The provision of a digital environment for capturing electronic records and applying standard records management practices

The management of paper records in a digital office

The storage of electronic documents without rules or controls

The use of computers only for information creation

To ensure consistency, legal compliance, and long‑term preservation of records

To reduce the volume of electronic records created

 To replace organisational policies with global rules

To limit access to electronic records

To restrict access to organisational information

To increase the volume of records stored

To delay the disposal of records indefinitely

To determine the value of records for retention, destruction, or transfer to archival custody

 Information governance

Data processing

Records management

Digital preservation