Electronic records do not contain structure or context.

Electronic records are directly readable by the human eye.

 The content, structure, and context of electronic records are dispersed and require machine and software intervention to be read.

Electronic records exist in a single physical form and location.

Records remain authentic regardless of any changes made to them.

Records are considered authentic when they have been frequently manipulated.

Manipulation of records enhances their reliability and trustworthiness.

Records are trusted as authentic when they have not been altered without authorization and their integrity is preserved.

Technological obsolescence 

integrity of records 

technology dependency 

authenticity of records 

Classification

Disposal

Migration

Appraisal

Documents in an ERMS cannot be shared or accessed by multiple users

Not all documents are stored electronically, but they can be tracked, extracted, or routed to recipients using the system.

Paper‑based documents cannot be managed using an ERMS.

All documents must be created and stored only in electronic format.

Electronic records exist only in databases

The Unisa web page is an example of an electronic record

A web page cannot be regarded as a record

A web page is only temporary information and not a record

They exist together as a single physical object

 They exist in a virtual rather than a physical reality

They are visible without technological intervention

They are permanently fixed in a tangible form

 Electronic records are always printed before being accessed.

 Electronic records can only be accessed using a desktop computer.

Electronic records can be accessed using various digital devices such as computers, tablets, and smartphones.

Electronic records do not require any technological device for access.

Static

Authenticity 

Unique 

Authority

Legal requirements for records

Features of an electronic records management system

Risks associated with digital records

 Challenges of electronic records